The world of collecting and storing information has changed a lot since the days of bound volumes of a company’s chronological history taking up hundreds of shelves of space in dusty basements, waiting for someone to come to search for eventual documents.

Imaging scanning), affordable hardware and software, digitization processes and data storage solutionshave all followed the developments of the personal computer of the early 90s. All these tools have been developed by a myriad of companies, each provider with a different area of specialization. Unfortunately, the universal interconnectedness we thought about in those early days took longer to become a reality, but we are approaching an era where all our gadgets will be able to be connected to any other of our gadgets.

The paperless office isn’t here either, yet, but we still have a need to keep all our records handy and in a safe place; we haven’t come too far away from the days where there was little blue metal box under the shoes that were piled in the back of the closet in the spare room of the family house.

That little blue or black box might have been handy, but it was always susceptible to fire, water, theft (if someone thought there was money in the box), or even critter destruction if rodents got into the box and gnawed away through life insurance policies, bearer bonds and last wills and testaments. Now compare these to an on-line storage site which has its own backups " documents are always retrievable and will be safely stored in servers and memory banks far outstretching the abilities of software and hardware that you would purchase for your own use.

In the world of modern documentation, you will find that there are a wide variety of companies ready to serve you with those needs, large and small. You’ll find companies ready to come and pick up your tons of paper documents that have been digitized for your protection, and on the spot they will shred it into a million pieces of confetti strands.

When you’re a company considering transferring your documentation to digital copies and storage, you’ll want to take into consideration the history and the archival materials, especially if your company has been around for a century or more. These are valuable to historians and researchers and you’ll easily be able to get authority through your local colleges or preservation societies. Here you may get a free consultant for a proper evaluation of the materials and with luck, you’ll be able separate the tasks into those that you’ll pay for yourself (which is usually the paper materials that might have bearing on the company now or in the future) or that the historical organization might willingly take over (and for which you may even be able to obtain a tax receipt for the value of those documents).

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